Potrero War

Thursday, May 23 2019 - Monday, May 27 2019

Volunteering at Potrero War

Volunteer signs up will open on 3/15/2018. Beware the Ides of March!!

How do I love Volunteering, let me count the ways!

Volunteers are the lifeblood of the war, and we need you for our front lines!

We are pleased to announce that we have upgraded our Volunteer Rewards system this year! In addition to the usual raffle tickets and fundraising, we are pleased to offer a variety of prizes to the hardworking volunteers who make this event happen.

5 hours gets you a special token

10 hours gets you a prize off the treasure table

15 hours gets you leather key chain

20 hours gets you a second pick off the treasure table

25 hours gets you an upgraded pewter pendant site token

30 hours gets you another pick off the table

40 hours gets you a decorated wooden box

Give us two hours and we'll give you a war!!

Important Announcements from your Volunteer Stewards!

Please follow these links to sign up to volunteer. They are different iVolunteer sites, so make sure you're accessing the correct one!

Click here to sign up for volunteering during war.

Notice: Due to a recent Board of Direction (BOD) decision all Base Camp and Gate shift leaders must be SCA members in good standing.

How to Volunteer

To volunteer before war, click the Sign Up to volunteer! link here (or at the top of this page) and you will be taken to our iVolunteer site where you can view open shifts & and sign up for as many as you'd like. If you know you will be available on certain days, but can't commit to specific time slots, sign up in the Volunteer Pool. This Pool is our first stop for filling open positions during war.

You always have the option to sign up for open volunteer shifts on site at Volunteers Point, so if you can't commit to specific days or times before hand, there will be plenty of opportunity to volunteer during war.

Please dont forget to get your volunteer card from Volunteer Point. You should record your scheduled shifts on your card as a reminder of where you'll be serving. We are counting on you to be there at the time and day you indicated - please don't let us down!

In order for your hours to count for raffle tickets or volunteer hours funds, you must have your shift signed off by the shift lead or attending steward.

You can donate your volunteer hours to official guilds, territorial groups, Offices, or designated funds (such as Royal Travel Funds). This will earn funds for your designated recipient for every hour you serve. Remember to note who you want to receive your hours on your volunteer card.

Make sure you return your completed Volunteer Card back to the Volunteer Staff. This helps us plan better for future wars, and lets us know who to give funds for your volunteer time.

Giving generously of your time greatly lightens the load for everyone. With your assistance we will have a great War!

Donate Your Volunteer Hours

Your volunteer hours generate funds for geopolitical groups (Kingdom, Barony, Shire, etc), guilds, fund raisers (travel fund), etc. If you're not sure whether you can donate to a specific group, check with Base Camp or the Volunteer Staff. The revenue generated from volunteer hours helps guilds purchase supplies, hold classes, and reimburse teachers. They help Kingdoms, Baronies, Shires (etc), purchase infrastructure, spruce up or buy new regalia, and so much more. When you turn in your volunteer card remember to clearly indicate where you want your funds donated.

Personal Households,Warbands, or other unofficial groups are not eligible to receive Volunteer hour funds.

Youth Volunteer Opportunities

Youth (ages 13+) can also find opportunities to help at war. A number of positions accept youth volunteers, which will be noted in the description on the iVolunteer site. During war, Volunteer Point will know which shifts are cleared for youth volunteers.

Restricted Positions and Positions Not Listed on iVolunteer

You may notice that some volunteer positions are not listed or are restricted, such as Shift Lead positions, First Aid, and Exchequer, but that does not mean we don't need volunteers!

Due to the extra requirements involved, some positions are noted as restricted. Each restricted position on iVolunteer will have specific instructions for how to sign up & an email address for you to submit your request along with any required information. If you are approved, you will receive an email confirmation.

For positions not listed on iVolunteer, please contact the Volunteer Staff via email at volunteers@potrerowar.org, or during war at Base Camp.

Volunteer for Setup Crew


Volunteers are needed to help prepare the war site for our guests. Shifts are available for general Setup Crew and Haybales. Since people are needed to help check-in the crews, Wednesday Porter shifts are also needed. If you'd like to be on the Setup Crew, Haybales, or Wednesday Porter, click the Setup Crew link and follow the instructions.

Please NOTE, by registering you are simply expressing your interest, but this does not guarantee you will be accepted. If you are approved, you will receive an email confirmation.

The requirements to be considered for Setup Crew are:

1.Able to lift 30lbs or more

2.stand on your feet for 30 minutes at a time

3.Able to walk the entire length of the park several times in a single day

4.You must have pre-registered and be paid by May 1, 2019 in order to get on site!

We love the youth of our barony, but if your young children cannot participate in set up crew we ask that you leave them at home and bring them back to war to participate in all the wonderful youth activities.


If you have questions, need assistance with signing up for volunteer positions, or want to volunteer for a restricted position such as Gate Lead please email us at

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